Posting Details

Position Information

Posting Number 20112660

Position Title Administrative Specialist #499907 FTE 1.00 Position Type Staff Department College of Engineering Dept

Position Summary Information

Job Summary/Basic Function

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

About This Role:

The purpose of this position is to provide administrative level support to the Director of Community Outreach and Student Services, Marketing Coordinator, Budget Manager, Executive Assistant, and Departments (as needed) as well as others within the College of Engineering at Lamar University. Position will also be responsible maintaining academic scholarships, assisting with senior design, career fairs, COE/LU events, guiding student workers and ordering dean's office consumables. The position will assist in conducting research in order to prepare briefing materials, coordinating travel, travel reimbursements, coordinating confidential and sensitive communications among the COE units and across campus. This position works closely with several COE and non-COE units. This position assists the Director of Community Outreach and Student Services, Marketing Coordinator, Executive Assistant, and Business Manager with special projects as needed.

Position Responsibilities:

Responds to routine & non-routine inquiries regarding COE and campus operations, policies and procedures. Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.

Provides administrative and technical assistance on a wide range of special projects as assigned by Director of Community Outreach and Student Services, Marketing Coordinator, and Executive Assistant.

Functions as a gatekeeper to assure prioritization of the Dean's time. Responds to a wide variety of inquiries from faculty and staff. Uses multiple computer applications such as Banner, Argos, Ad Astra, Cardinal Purch, Scholarship Manager, and MS Office to support key administrative functions. Assists with the Director of Outreach and Student Services, Marketing Coordinator, and Executive Assistant task list and follow up activities to assure timely completion of projects. Assists in collecting and preparing information for use in discussions, internal and external meetings.

Assists in the development and management of database of contacts, initiatives and assignments. Records minutes or notes of meetings as required.

Functions as a resource to lower-level staff and students; provides coaching and training to ensure situations and issues are appropriately managed as well as forwarded to appropriate staff members for resolution.

Assist with the research/academic Centers' activities.

Process all departmental/student paperwork that comes from the departments/academic advisors/etc.

Run and provide Argos and other academic reports as needed.

Assist with college of engineering events.

Other duties as assigned

Benefits:

At Lamar University one of the ways we show value to our team members is by offering the following perks:

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition reimbursement for employees, spouses and/or eligible dependent

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

Minimum Qualifications

Two-year degree in related area or equivalent work experience.

Advanced technical and computer skills to support administrative functions including MS Office Suite with an emphasis on PowerPoint, Excel and database skills, electronic calendar management, various videoconferencing applications such as Zoom, MS Teams, MS Office, etc., email applications and Banner, Argos, Ad Astra, Cardinal Purch, MyScholarships.

Strong project management skills, strong attention to detail, and ability to multi-task with demanding timeframes.

Provides high quality customer service.

Strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing, with excellent editing and proofreading ability.

Strong ability to work independently and as a team member.

Advising and counseling skills.

Ability to use high-level discretion and maintain a high level of confidentiality.

Diplomacy, professional appearance and demeanor, and excellent attendance.

Key Competencies: Excellent customer services skills as well as the ability to communicate effectively and efficiently both in writing and orally with industry leaders, representatives, faculty, staff, and students.

Physical Requirements: Moving reams/boxes of paper and other supplies. Setting up (and tearing down) for events.

Job Conditions: 8 am – 5 pm Monday – Friday, some early mornings, some evenings, some weekends. This is an on-campus position. Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Preferred Qualifications Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $28,000-$28,685 Work Hours

Application Information

Posting Date 05/02/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

How many years of office/administrative experience do you have?

None

1-2

3-4

5-6

7 or more

Please indicate the highest level of education you have completed.

High school diploma or GED

Some College

Associate's Degree

Bachelor's Degree

Master's Degree

PH.D

Other Terminal degree

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Miscellaneous