Position InformationPosting Number 20112660
Position Title Administrative Specialist #499907 FTE 1.00 Position Type Staff Department College of Engineering Dept
Position Summary Information
Job Summary/Basic Function
Who We Are:
Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.
Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.
About This Role:
The purpose of this position is to provide administrative level support to the Director of Community Outreach and Student Services, Marketing Coordinator, Budget Manager, Executive Assistant, and Departments (as needed) as well as others within the College of Engineering at Lamar University. Position will also be responsible maintaining academic scholarships, assisting with senior design, career fairs, COE/LU events, guiding student workers and ordering dean's office consumables. The position will assist in conducting research in order to prepare briefing materials, coordinating travel, travel reimbursements, coordinating confidential and sensitive communications among the COE units and across campus. This position works closely with several COE and non-COE units. This position assists the Director of Community Outreach and Student Services, Marketing Coordinator, Executive Assistant, and Business Manager with special projects as needed.
Responds to routine & non-routine inquiries regarding COE and campus operations, policies and procedures. Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
Provides administrative and technical assistance on a wide range of special projects as assigned by Director of Community Outreach and Student Services, Marketing Coordinator, and Executive Assistant.
Functions as a gatekeeper to assure prioritization of the Dean's time. Responds to a wide variety of inquiries from faculty and staff. Uses multiple computer applications such as Banner, Argos, Ad Astra, Cardinal Purch, Scholarship Manager, and MS Office to support key administrative functions. Assists with the Director of Outreach and Student Services, Marketing Coordinator, and Executive Assistant task list and follow up activities to assure timely completion of projects. Assists in collecting and preparing information for use in discussions, internal and external meetings.
Assists in the development and management of database of contacts, initiatives and assignments. Records minutes or notes of meetings as required.
Functions as a resource to lower-level staff and students; provides coaching and training to ensure situations and issues are appropriately managed as well as forwarded to appropriate staff members for resolution.
Assist with the research/academic Centers' activities.
Process all departmental/student paperwork that comes from the departments/academic advisors/etc.
Run and provide Argos and other academic reports as needed.
At Lamar University one of the ways we show value to our team members is by offering the following perks:
Key Competencies: Excellent customer services skills as well as the ability to communicate effectively and efficiently both in writing and orally with industry leaders, representatives, faculty, staff, and students.
Physical Requirements: Moving reams/boxes of paper and other supplies. Setting up (and tearing down) for events.
Job Conditions: 8 am – 5 pm Monday – Friday, some early mornings, some evenings, some weekends. This is an on-campus position. Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.
Lamar University is An Equal Opportunity Employer
Veteran's Preference Statement
Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.
Preferred Qualifications Security Sensitive Statement
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Salary $28,000-$28,685 Work Hours
Application InformationPosting Date 05/02/2023
Close Date Open Until Filled Yes Special InstructionsPosting Specific Questions
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Administrative Specialist #499907
May 25, 2023
June 11, 2023