Posting Details

Position Information

Posting Number 20112667

Position Title Administrative Specialist #499615 FTE 1.00 Position Type Staff Department Study Abroad & Student Exchange

Position Summary Information

Job Summary/Basic Function

Who We Are:

Lamar University is a diverse and accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture of diversity where students, faculty and staff of all backgrounds can learn, work, and serve.

About This Role:

Lamar University Office of International Education and Services is committed to promoting and facilitating student mobility and international engagement through study abroad programs and student exchanges. Study abroad encourages transformative learning opportunities that foster academic development, personal growth, and intercultural competence that are indispensable elements of a quality education in today's global society.

What You'll Do – Position Duties

As a member of our team, you will have an impact on our clients through accomplishment of the following responsibilities:

Welcome and greet students

Answer office phone calls and study abroad emails

Schedule advising appoints for Study Abroad Office

Promote study abroad on campus and help recruit students to the programs. This includes participation in all campus activities and promotional opportunities

Track each applicant's progress in completing the study abroad application according to schedule

Advise study abroad applicants concerning program options, the application process, and Lamar's financial and academic policies and protocols

Maintain accurate student files and records and maintain database

Communicate with Financial Aid and Scholarships regarding billing and budgets for study abroad

Help Coordinator for Study Abroad and Student Exchange with space reservation, appointments, and follow up with applicants and prospective study abroad students

Help with outgoing student exchange applications and mail DS-2019 forms to incoming exchange students

Update Study Abroad website and forms and make purchase orders

Demonstrate proficiency with word processing, database, and spreadsheets

Process study abroad applications through the new CMS/Via TRM system and assisting in the transfer of the application process

Assist with program logistics including submitting requisitions and liaising between contacts at international partner universities.

Working with Student Health Center Insurance Coordinator and AHP Health Insurance

Provider to enroll new and continuing international students and their dependents with

AHP health insurance for the fall, spring, and summer semesters.

Benefits – Job Perks:

At Lamar University one of the ways we show value to our team members is by offering the following perks:

Our Comprehensive Benefits Package

Health, dental & vision insurance

Life insurance

State of Texas Retirement plans

Tuition covered at 100% for employees, spouses and/or eligible dependent

Paid time off – vacation, sick, and holidays.

Minimum Qualifications

What You'll Need to Succeed – Minimum Qualifications

To be successful in this role and a great addition to our team we need you to come with the following:

• Bachelor's degree in a related field of study

3-year experience

Effective communication and excellent technological, organizational, and multi-tasking skills

Demonstrated proficiency with word processing, database, and spreadsheets

Experiences in risk management, preferably in higher education

Strong high-touch customer service skills required

Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds

Ability to work in the fast-pace environment with multi-tasks

Evidence of skills related to marketing and/or public relations

Ability/willingness to work in the evenings and on weekends

Key Competencies

Experience using technology (i.e Banner, Excel, Social Media, web, etc.)

Experience with visual presentation software and communication marketing

Experience working with business and Industry partnerships

Experience maintaining databases and spreadsheets

Experience entering data, creating data reports, and writing reports

Experience organizing events and using print and social media to promote them.

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $28,000 - $30,500 Work Hours

Application Information

Posting Date 05/09/2023

Close Date Open Until Filled Yes Special Instructions

Posting Specific Questions

Required fields are indicated with an asterisk ().

Are you claiming Veteran's Preference in accordance with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, applicants must complete and email to [email protected] a Standard Form 15 located at https: // www. opm.gov/forms/pdffill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. APPLICANTS WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE.

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Miscellaneous