Position Information

Position Information

Present Position Number 00122W

Role Code Title Admin & Office Specialist III Position Title Administrative & Fiscal Coordinator (American Studies) Unit Mission Statement

The mission of William & Mary's American Studies Program is to foster teaching, research, and public service as an integral part of education linked through programs designed to preserve, transmit, and expand knowledge.

Position Summary

The American Studies Program at William & Mary invites qualified applications for the position of Administrative & Fiscal Coordinator. Under the supervision of the Director, this position manages all administrative and financial needs of the program to include leadership and faculty support. Primary responsibilities include:

Developing administrative goals and priorities with an emphasis on strategic budgetary management and graduate program administration

Providing administrative support for the directors and affiliated faculty to include course scheduling, and developing and maintaining current records of enrolled majors and minors

Serving as first point of contact to office visitors, students and faculty in person and by telephone and assist to answer or refer inquiries

Serving as a resource for graduate program recruitment and admissions processes; assist with coordination of orientation activities and required paperwork

Working with the Office of Advancement to include maintaining accurate lists of alumni contact information, both graduate and undergraduate

Managing the program's indexes by verifying accounting entries, balancing monthly expenditures against the budget, maintaining budget tracking spreadsheets, and assisting in budget planning by providing financial analysis of resources to the directors

Supporting the unit's communications program to include ongoing website and electronic media content updates

Coordinating program meetings, colloquiums, lectures, graduation, and other events to include guest travel, catering, logistics, and room reservations

Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Human Resources, Procurement, Student Financial Aid, and the Office of Sponsored Programs to facilitate processing of transactions and procurement of equipment and services

Required Qualifications

Highschool graduate or equivalent

Working knowledge of general office practices and procedures, including customer-service techniques

Working knowledge of fiscal administration; tracking and projecting expenditures

Working knowledge of procurement and purchasing policies, procedures, and practices

Some knowledge of website technology platforms, such as Cascade, Blackboard, group calendars, listservs, etc.

Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook

Demonstrated ability to communicate effectively, orally and in writing, to a diverse population of faculty and staff

Ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines

Familiarity with graduate program coordination

Demonstrated ability to provide a high-level of customer service utilizing exceptional interpersonal and communication skills, and with the ability to interact professionally with faculty, staff, and other internal and external customers in order to provide guidance, information, and resolve personnel and fiscal inquiries and problems

Preferred Qualifications

Bachelor's degree from an accredited institution or an equivalent combination of education and experience

Experience in a higher education environment

Prior graduate program coordination experience

Experience with course scheduling and class registration processes

Familiarity with COLL designations, EPC guidelines, and use of attribute application for compliance in scheduling

Experience with productivity systems and applications such as Qlik, buyW&M, and Chrome River

Advertised Pay Range Up to $45,000 commensurate with experience. Department 3KD110 American Studies Dept Location William & Mary Is the position remote work eligible? Not eligible Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Job Open Date 05/08/2023 Review Begin Date Job Close Date 05/29/2023 Open Until Filled No Employment Category Full Time Operational FLSA Non-Exempt Position Term 12 Month - Continuing Special Application Instructions Conditions of Employment

Occasional evening and weekend work required, i.e., during open house, commencement, home coming, lectures, special events, etc.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Benefits Summary Statement

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https: // www. wm.edu/offices/hr/currentemployees/benefits/index.php

Supplemental Question

Required fields are indicated with an asterisk ().

Applicant Documents

Required Documents

Resume/Curriculum Vitae

Cover Letter

Optional Documents

Other Doc

Other 2