I. JOB OVERVIEW
Job Description Summary:
The George Washington University is the largest university in the Nation's Capital and is located in the heart of Washington DC. Located just four blocks from the White House, GWU is at the center of U.S. government, policy and law. This location provides an unparalleled opportunity to study, teach and learn among leaders and practitioners in every discipline, taking part in work that shapes the local DC community, the nation, and the world. This position will report to the Director of Administration.
The Office of the President (OTP) is seeking an Administrative Assistant for the front office responsible for the front desk duties in addition to general administrative tasks. This role will provide administrative services and special project support in the Office of the President.
Responsibilities include, but are not limited to: answering phones, routing calls, taking messages, greeting visitors and notifying staff of their arrival, keeping updated phone and mail logs, maintaining cleanliness of the reception area, coordinating mail flow in and out of office for the OTP and Provost Office, and managing the conference room reservations for rooms in building 1918 and 1922.
Incumbent in this position will collect, sort, and distribute parcels and other mail, keep updated records and files, organize storage and common spaces and ensure office supplies are fully stocked. This role will also coordinate and or assist with office building management and security company to ensure office continuity.
The Administrative Assistant will also assist the OTP Director of Administration with a variety of duties to include, calendar, memo and document review, and meeting and events set up. Incumbent will also handle and or assist select aspects of employee on boarding including supply orders, office setup, and employee welcome.
The position will also assist with special administrative projects including office coordination. Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
Previous experience with an office front desk as Administrative Assistant
Typical Hiring Range Commensurate with Experience
II. JOB DETAILSCampus Location: Foggy Bottom, Washington, D.C.
College/School/Department: President Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 per week Work Schedule: Monday - Friday, 8:30 am- 5:00 pm Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only? No Posting Number: S012123 Job Open Date: 05/11/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.Posting Specific Questions
Required fields are indicated with an asterisk ().
(Open Ended Question)Documents needed to Apply
George Washington University
May 25, 2023
June 11, 2023
About the employer
George Washington University is a private institution that was founded in 1821. It has a total undergraduate enrollment of 11,762 (fall 2020), its setting is urban, and the campus size is 43 acres. It utilizes a semester-based academic calendar. George Washington University's ranking in the 2022 edition of Best Colleges is National Universities, #63. Its tuition and fees are $59,870.
George Washington University’s urban location in downtown Washington, D.C., is ideal for fans of politics and city life. The school is spread out across the D.C. Foggy Bottom neighborhood, near the State Department and about a mile away from museums on the National Mall and the Washington Monument. Freshmen and sophomores are required to live on campus, and, starting with the Class of 2018, juniors are required to live on campus as well. The school’s sports teams are nicknamed the Colonials, and compete in the Division I Atlantic 10 Conference. A costumed student called George, named for George Washington, is the school mascot, though an 10-foot inflatable character known as Big George and an on-campus statue of a hippopotamus are unofficial mascots. There are more than 400 organizations on campus, and students can start their own clubs with an original idea and nine other members. About 25 percent of students are involved in the school’s large Greek system. The TRAiL program takes students on outdoor excursions like hiking, kayaking and horseback riding. Student publications include the GW Hatchet, The Daily Colonial and The GW Patriot.
The school has broad graduate offerings, and its Law School and Graduate School of Education and Human Development are particularly well regarded. Among the scores of famous GW graduates are politicians Harry Reid and Eric Cantor, former U.S. Secretary of State Colin Powell and performers including Kerry Washington. Alec Baldwin attended GW but did not graduate.