Posting Details

I. JOB OVERVIEW

Job Description Summary:

The George Washington University is the largest university in the Nation's Capital and is located in the heart of Washington DC. Located just four blocks from the White House, GWU is at the center of U.S. government, policy and law. This location provides an unparalleled opportunity to study, teach and learn among leaders and practitioners in every discipline, taking part in work that shapes the local DC community, the nation, and the world. This position will report to the Director of Administration.

The Office of the President (OTP) is seeking an Administrative Assistant for the front office responsible for the front desk duties in addition to general administrative tasks. This role will provide administrative services and special project support in the Office of the President.

Responsibilities include, but are not limited to: answering phones, routing calls, taking messages, greeting visitors and notifying staff of their arrival, keeping updated phone and mail logs, maintaining cleanliness of the reception area, coordinating mail flow in and out of office for the OTP and Provost Office, and managing the conference room reservations for rooms in building 1918 and 1922.

Incumbent in this position will collect, sort, and distribute parcels and other mail, keep updated records and files, organize storage and common spaces and ensure office supplies are fully stocked. This role will also coordinate and or assist with office building management and security company to ensure office continuity.

The Administrative Assistant will also assist the OTP Director of Administration with a variety of duties to include, calendar, memo and document review, and meeting and events set up. Incumbent will also handle and or assist select aspects of employee on boarding including supply orders, office setup, and employee welcome.

The position will also assist with special administrative projects including office coordination. Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Previous experience with an office front desk as Administrative Assistant

Typical Hiring Range Commensurate with Experience

II. JOB DETAILS

College/School/Department: President Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 per week Work Schedule: Monday - Friday, 8:30 am- 5:00 pm Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S012123 Job Open Date: 05/11/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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(Open Ended Question)

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