Administrative Assistant

Epsilon

Administrative Assistant

United States

Expired

Job Description

Provide administrative support to Vice President and above level. This includes taking charge of all requests coming into Epsilon's Administrative Support Inbox. The requests include, but are not limited to, travel arrangements, expense reporting, submission of time reports, catering requests and handling all floral requests for employee matters.

Additional backing of support outside of the Administrative Support Inbox could include meeting arrangements, managing schedules/calendars, and handling correspondence.

The Administrative Assistant position requires solid written and verbal communication skills, superior organizational and task management skills, initiative and the ability to work proactively and independently along with excellent relationship building skills. The ability to interact professionally with senior executives in other organizations and to keep sensitive information confidential are also requirements of the position.

In performing the essential functions of this role, the work environment is fast-paced, and requires the ability to work independently as well as in a team environment depending on the situation.

Key Responsibilities:

Essential duties and responsibilities include, but are not limited to the following:

Manages the Administrative Support Inbox accepting requests for travel, expense report submissions, time reporting, catering requests and floral arrangements for employee matters

Arranges and coordinates domestic and international travel schedules and reservations

Prepares expense reports and submits them for reimbursement on behalf of executive

Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities

Takes charge of all on-site and off-site meetings, manages outside vendors and budget, handles contracts for outside meeting vendors

Supports the EPIC community as a key point of contact and active community member

Catering requests on site at our Irving office

Experience Guidelines:

1-3 years professional work experience and/or training

Strong communication and organizational skills

Ability to prioritize effectively and multi-task accordingly

Ability to create reports and write business correspondence

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of instructions in verbal, written or diagram form and deal with several abstract and concrete variables

Ability to work effectively with project teams and clients

Additional Information

When you're one of us, you get to run with the best. For decades, we've been helping marketers from the world's top brands personalize experiences for millions of people with our cutting-edge technology, solutions and services. Epsilon's best-in-class identity gives brands a clear, privacy-safe view of their customers, which they can use across our suite of digital media, messaging and loyalty solutions. We process 400+ billion consumer actions each day and hold many patents of proprietary technology, including real-time modeling languages and consumer privacy advancements. Thanks to the work of every employee, Epsilon has been consistently recognized as industry-leading by Forrester, Adweek and the MRC. Positioned at the core of Publicis Groupe, Epsilon is a global company with more than 8,000 employees around the world. Check out a few of these resources to learn more about what makes Epsilon so EPIC:

Culture: https: // www. epsilon.com/us/about-us/our-culture-epsilon

DE&I: https: // www. epsilon.com/us/about-us/diversity-equity-inclusion

CSR: https: // www. epsilon.com/us/about-us/corporate-social-responsibility

Life at Epsilon: https: // www. epsilon.com/us/about-us/epic-blog

Great People Deserve Great Benefits

We know that we have some of the brightest and most talented associates in the world, and we believe in rewarding them accordingly. If you work here, expect competitive pay, comprehensive health coverage, and endless opportunities to advance your career.

Epsilon is an Equal Opportunity Employer. Epsilon's policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Epsilon also prohibits harassment of applicants and employees based on any of these protected categories.

Epsilon will provide accommodations to applicants needing accommodations to complete the application process.

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