University of Cambridge

University of Cambridge

Administrative Assistant (Part Time)

Administrative Assistant (Part Time)

The Divisional Administration team is part of the HR Directorate and provides key administration support, and an efficient service to the wider Human Resources Division. This includes HR administration; finance and purchasing; IT, systems and building access, in addition to managing IT equipment for hybrid working.

We are looking for an additional person to join our team; working together with another part-time Administrative Assistant, you will be responsible for the HR administration function, including:

  • Preparing advertising materials
  • Interview arrangements
  • Recruitment paperwork
  • Induction planning
  • Contract amendments
  • Monitoring training and leave records
  • Responding to enquiries
  • Educated to A Level standard or equivalent, or with an equivalent level of practical, relevant experience, you should be able to demonstrate previous experience in an administrator role, ideally within a service orientated environment. A good general knowledge surrounding the concepts and principles of HR administration is highly desirable.

    You will have excellent communication and interpersonal skills with the ability to liaise effectively with a wide range of people at all levels. You will join us with good organisational skills and the ability to plan and prioritise your workload to meet conflicting deadlines. Being able to work flexibly, as part of a busy team, is essential.

    You should be proficient in the use of Microsoft Office and be able to demonstrate an understanding of confidentiality and data protection. Experience of University HR systems would be desirable, but is not essential as training is available.

    Further information about the role, the working pattern for this position, and application process is available via the link below.

    Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check and a security check.

    The University of Cambridge is committed to supporting our staff to thrive both professionally and personally. We aim to support a good work/life balance, whilst retaining the positive aspects of our unique in-person environment and culture. Elements of this role are suitable for hybrid working, where staff can split their time between in-person collaboration and remote working. The frequency of the remote elements of the role can be discussed with the recruiting manager.

    The University offers a range of staff benefits which include:

  • Competitive rates of pay with automatic service-related pay progression and annual cost of living increases
  • An annual leave allowance of 36 days paid leave (including bank holidays)
  • Generous maternity, adoption and shared parental leave entitlement and other family friendly schemes (e.g. workplace nurseries and salary exchange schemes for childcare)
  • An auto-enrolment pension scheme, with a generous employer contribution
  • Travel benefits and retail discounts at over 2,000 local and national stores
  • Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

    Informal enquiries are welcomed and should be directed to: Michelle Talbot, HR Divisional Administrator at [email protected].

    Closing date is: 27th May 2024

    Interview date: 12th June 2024 (in person at Greenwich House, Madingley Rise)

    Please quote reference AH41475 on your application and in any correspondence about this vacancy.

    The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

    The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

    Further information
  • Further Information
  • Department/Location

    Human Resources Division, West Cambridge


    £25,742-£29,605 pro rata




    Assistant staff


    3 May 2024

    Closing date

    27 May 2024

    Job details


    Administrative Assistant (Part Time)


    University of Cambridge


    United Kingdom


    May 04, 2024

    Application deadline

    May 27, 2024

    Job type



    Business and Economics

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