University of Oxford

University of Oxford

Administrative Assistant - Head of Department office

United Kingdom

Closing in 3 days

Administrative Assistant - Head of Department office

Department of Physics, Clarendon Laboratory, Parks Road, Oxford

The Department of Physics is one of the largest and most eminent physics departments in Europe. With an academic staff of over one hundred, our activities range from fundamental particles to the furthest reaches of the universe. The Department is now seeking a proactive Administrative Assistant to work with the Executive Assistant to the Head of Department (EAHoD). The position is part time (0.8fte) and permanent.

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme

• 38 days annual leave (Pro rata for part time appointments)

• A comprehensive range of childcare services

• Family leave schemes

• Cycle loan scheme

• Discounted bus travel and Season Ticket travel loans

• Membership to a variety of social and sports clubs

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This is a busy and responsible role requiring a highly organised and detail- orientated individual with a flexible approach to work and an excellent team player. The primary responsibility of this post will be to work with the EAHoD to ensure that data is collected, qualified and input into the new Physics Balanced Workload Model (BWM) database in a timely fashion. In addition, the post-holder will be required to deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the EAHOD.

They should have strong and accurate written, numeric and IT skills (including Excel) and also possess the interpersonal skills and to offer support more widely across the department. Experience of database work and diary management are also essential

Only applications received before midday 4 June 2024 can be considered. You will be required to upload a supporting statement, CV and details of two referees as part of your online application.

Contact Person : HR Team Vacancy ID : 172774 Contact Phone : Closing Date & Time : 04-Jun-2024 12:00 Pay Scale : STANDARD GRADE 5 Contact Email : [email protected] Salary (£) : Grade 5: £28,759 - £33,966 per annum (Pro rata for part time appointments)

Job details


Administrative Assistant - Head of Department office


University of Oxford


United Kingdom


May 08, 2024

Application deadline

June 04, 2024

Job type



Agricultural Science,Physics,Space Science

About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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