Thompson Rivers University

Thompson Rivers University

Administrative and Planning Assistant


Closing in 5 days

Application Restrictions

Open to both Internal and external

Job Type


Posting In effect from


Closing Application Date


Applications will be reviewed commencing the closing application date and may continue until the position is filled.

Full/Part Time

Full Time

Admin Type


Anticipated Start Date


Position End Date (If Applicable)


The Administrative and Planning Assistant provides confidential professional, managerial, administrative and planning assistance, and is accountable for the overall management of the Offices. The incumbent liaises and communicates with the executive offices of the President and the other Vice-Presidents, Deans, Directors and other administrative staff, support staff and faculty at TRU. The incumbent also liaises with provincial, national and international external agencies, organizations, ministries and institutions.


  • Provide efficient day-to-day operation of the IPE department, including signing authority for departmental requirements and requests.
  • Provide project coordination and support for IPE projects including monitoring and tracking the progress of strategies, identifying and tracking issues
  • Manage special projects and other assignments with initial direction from the AVP and bring them to successful conclusion with little or no additional support.
  • Assist in facilitating planning engagements.
  • Support strategic planning and foresight initiatives.
  • Conduct ongoing scanning to identify new trends and monitor how known trends are evolving.
  • Develop and regularly update trend documents and tools to support planning at TRU such as environmental scans, briefing notes and reports
  • Develop infographics to support planning and reporting
  • Assist with hiring process by coordinating schedules, contacting candidates, arranging interviews, booking accommodation and conducting reference checks.
  • Schedule appointments and meetings. Organize meeting, conference and retreat logistics, including preparation of agendas, arranging meeting time, location, food, accommodation and travel arrangements.
  • Provide confidential, diplomatic and empathetic handling of sensitive situations as required.
  • Sort and direct pertinent correspondence and reports flowing through the IPE department. Recognize subject matter in need of tracking so it can be brought to completion. Proofread correspondence and reports
  • Prepare various confidential reports for management and/or Board of Governors, reports for public bodies; complete cheque requisitions; expense reports, assign financial codes, and help monitor financial commitments and expenditures.
  • REPORTS TO Associate Vice-President, Integrated Planning and Effectiveness



  • Bachelor's Degree
  • Three to five years' experience in an administrative role in large public/private organization
  • Demonstrated ability to work tactfully and courteously with a diverse range of people from the senior administrative level to students, faculty and staff as well as a wide range of external contacts
  • Excellent computer skills in MS Word, Excel, Access, PowerPoint, Adobe
  • Excellent communication skills, oral and written
  • Demonstrated ability to plan and organize work
  • Demonstrated time management skills
  • Ability to coordinate multiple schedules
  • Project Management
  • Supervise the work of others on projects undertaken
  • Use initiative; work autonomously with little supervision
  • Pay Band

    Admin Pay Band AL


    Kamloops, BC CA (Primary)

    # of Hires Needed


    Organizational Unit

    Thompson Rivers University -> Integrated Planning and Effectiveness

    Diversity and Inclusion Commitment:

    Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

    NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

    Job details


    Administrative and Planning Assistant


    Thompson Rivers University




    September 19, 2023

    Application deadline

    October 02, 2023

    Job type



    Business and Economics,Education

    About the employer

    Thompson Rivers University (TRU) was established in 1970 as a public academic and Research University. Located in Kamloops, BC, Canada is the main campus of the university. Many global leaders and people in business have graduated from TRU. It has distance and online education programs with TRU Open Learning division.

    The inaugural convocation of TRU was held on March 31, 2005. The first official visit at the university was made by Prime Minister Paul Martin. On-campus, 15,500 students are studying a variety of programs.

    Programs are from these schools and faculties; Faculty of Arts, Faculty of Adventure, School of Business and Economics, School of Nursing, Faculty of Education and Social Work, Culinary Arts and Tourism, Faculty of Law, Faculty of Science, Faculty of Student Development, and School of Trades and Technology.

    The university is in the vicinity of the commercial districts and residential areas. And next door to Tournament Capital Center that is Kamloops' biggest recreational centre. Also, the University offers various outdoor adventures and cultural activities around its campus.

    With TRU's World division, they have many international partners. With 26,000 studying students on the campus or through distance and online learning, the university provide 140 on-campus programs and 60 open learning programs. It has 2000+ employees including academic faculty, staff and administration.

    TRU provides its students with academic research, extracurricular activities for community services. Most students from are from China, India and Saudi Arabia with other 70 countries.

    33,000+ Canadian Alumni and 15,000+ International Alumni have graduated from TRU's undergraduate, graduate and vocational training programs. The TRU Alum stay connected with AlumNights that happen in Vancouver and Victoria. The notable alumni of TRU are Canadian actor Lorne Cardinal, Canadian novelist and former professor at the University of British Columbia, Steven Galloway; and Kamar Burke, Canadian retired professional basketball player.

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