University of Queensland

University of Queensland

Administration Officer (Discipline Support)

Australia

Expired

  • Electrical Engineering and Computer Science

  • Exciting opportunity to provide high level operational support for discipline priorities and initiatives.

  • Experience in administration and executive support will be highly regarded

  • Plan for your future with a generous 17% superannuation allowance

  • Based at our vibrant and picturesque St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting impact on our community.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Cheap parking (from just $5.75 a day)

  • Salary packaging options

  • About This Opportunity

    We are seeking a motivated and organised Administrative Officer to support two of the Disciplines within the School of Electrical Engineering and Computer Science in the management of research and operational administration. This role also provides project support for Discipline priorities and initiatives.

    Key responsibilities will include:

  • Provide school discipline leaders, staff, visitors and HDR students with high-level research and operational administrative support, including human resources, finance support, correspondence preparation, reporting and event/travel coordination.

  • Provide administrative coordination for financial functions such as UniFi requisitions, invoice management, catering, hospitality, reconciliation of corporate cards and reimbursements.

  • Act as secretariat for relevant School and discipline committee meetings, including scheduling, preparing and distributing relevant documentation, taking minutes and coordinating meeting logistics.

  • Provide executive support to Discipline Leaders by managing their calendars, coordinating travel and other University commitments.

  • Provide administrative support to projects and initiatives.

  • Liaise with internal and external stakeholders to maintain relationships which support the operational outcomes for the school.

  • Manage space allocation for discipline staff, visitors and HDR students in Archibus for an accurate account of space utilisation.

  • Develop and maintain standard operating procedures and administration systems/processes to manage the day-to-day flow of business and to ensure effective and efficient functioning of the office.

  • Undertake complex data entry, retrieval, and document management processes.

  • Manage event coordination and financials tasks for discipline workshops, seminars and conferences.

  • Function as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures.

  • This is a full-time continuing position.

    At HEW level 5, the full-time equivalent base salary will be in the range $77,396.47 - $86,029.78, plus a generous super allowance of up to 17%. The total FTE package will be up to $90,553.87 - $100,654.84 annually. As these roles are covered by an Enterprise Agreement, you will also receive regular remuneration increases in line with the Enterprise Agreement.

    About You
  • A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.

  • Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.

  • Sound problem solving skills and judgment in resolving or redirecting issues.

  • Ability to manage and prioritise workloads, work independently or within a team and meet strict timelines with confidence.

  • Adaptable and flexible approach to work with skills in dealing with difficult situations to meet changing needs and priorities.

  • Well-developed organisational skills with high level attention to details and ensuring accuracy of information.

  • Extensive experience in the use of a wide range of computer applications in a network environment, particularly Microsoft Office Suite of programs.

  • Demonstrated capacity to effectively use University platforms such as UniFi and Expense Management System or the ability to rapidly gain such knowledge.

  • Experience in reconciliation of credit cards, payment of invoices, etc. and the ability to interpret and abide by University policies and procedures in all areas of financial and administrative management.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact Loretta Jamieson, [email protected]

    For application queries, please contact [email protected] stating the job reference number (below) in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Accessibility requirements and/or adjustments can be directed to [email protected].

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications close Wednesday 17th April 2024 at 11.00pm AEST (Job Reference Number - R-37618).

    Job details

    Title

    Administration Officer (Discipline Support)

    Employer

    University of Queensland

    Location

    Australia

    Published

    April 03, 2024

    Application deadline

    April 17, 2024

    Job type

    Administration/Managerment

    Field

    Computer Science,Engineering

    About the employer

    The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions. UQ strive for excellence through the creation, preservation, transfer and application of knowledge. For more than a century, this university has educated and worked with outstanding people to deliver knowledge leadership for a better world.

    Since it was founded in Brisbane in 1909, UQ has provided exceptional study experiences, research excellence and collaborative partnerships, coupled with an unforgettable lifestyle and stunning climate, to deliver knowledge leadership for a better world. With 3 campuses and more than 40 teaching and research sites, UQ is the perfect place to teach, research and study. Take advantage of the extensive UQ features including the largest research library in Queensland, hundreds of quality study spaces, several museums, a theatre, 11 college residences, and magnificent sporting facilities, such as swimming pools, tennis, basketball and volleyball courts, sports fields, Olympic-standard running tracks, and gymnasiums.

    Our high-quality range of around 390 undergraduate and postgraduate programs is one of the most comprehensive in Australia, providing students with the latest and most advanced disciplinary knowledge and industry placements informed by UQ’s world-leading research. UQ’s 6 faculties, 8 globally recognised research institutes and 100+ research centres attract an interdisciplinary community of more than 2,000 scientists, social scientists and engineers, who continue UQ’s tradition of research leadership.

    As you enjoy Queensland’s stunning campuses and climate, you can also make the most of the University’s proximity to many natural wonders – including beautiful beaches, lush rainforests, outback deserts, the Great Barrier Reef, as well as the largest sand island in the world – and visit stunning tourist attractions within an hour’s drive, such as the Gold and Sunshine Coasts, Byron Bay, Lone Pine Koala Sanctuary, and the world-famous ‘Australia Zoo’. Within Australia, Brisbane is renowned as a friendly and affordable city, with plenty of dining and entertainment attractions, and was ranked by The Economist Intelligence Unit’s 2019 Global Liveability Index as the world’s 18th most liveable city, achieving a perfect score for education and healthcare.

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