The University of Adelaide

The University of Adelaide

Administration Coordinator



(HEO4) $69,043 - $75,677 per annum plus an employer contribution of 17% superannuation applies.

Full Time, Continuing Opportunity

The Innovation and Commercialisation Services team have a continuing opportunity available for an experienced, collaborative Administration Coordinator to be an integral part of their team.

Reporting to the Manager, Business Development Services, the Administration Coordinator provides finance, system, and general administrative support services to both our Business Development and Commercialisation teams. The duties include data entry, filing, Work Health & Safety (WHS), diary management, travel bookings, credit card acquittals, coordinating arrangements for meetings, coordinating staff induction (including the procurement of office supplies and access to key university systems), invoicing and payments. The role is also responsible for undertaking routine audits, supporting minor system updates and monthly reporting.

To aid in the success in this role, the individual would bring their excellent communication skills, both written and verbal, ability to remain confidential whilst dealing with sensitive matters and a solutions focused mindset to be able to use their initiative where possible.

To be successful you will need:

  • Demonstrated evidence of high-level administrative skills, including the ability to effectively prioritise and manage work.
  • Demonstrated experience with data entry and use of databases.
  • Good interpersonal skills and a demonstrated ability to contribute strongly to a team environment delivering customer centric, professional services.
  • Demonstrated attention to detail and diligence, particularly in the management of meetings, handling correspondence and the provision of administrative support.
  • High level computer skills, including experience with the MS Office Suite, email, and the use of records management systems
  • Enjoy an outstanding career environment

    The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs - including significant industry, government and community collaborations - offers you a vast scope and opportunity for a long, fulfilling career.

    It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work's cutting-edge nature - not just in your own area, but across virtually the full spectrum of human endeavour - provides a constant source of inspiration.

    Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

    We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

    In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

    Learn more at:

    Your division's broader role

    The Division of Research and Innovation leads the University's research strategic planning. It manages research, partnerships, prioritises investment in strategic initiatives, and responds to changes in the external environment.

    Learn more at:

    If you have the talent, we'll give you the opportunity. Together, let's make history.

    Click on the ‘Apply Now' button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

    Applications close 11:55pm, 19 February 2024.

    The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

    For further information

    For a confidential discussion regarding this position, contact:

    Jenny Nagorcka Manager Business Development Services Innovation and Commercialisation Services P: +61 (8) 8313 1339 E: [email protected]

    You'll find a full position description below: (If no links appear, try viewing on another device)

    The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application


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    Job details


    Administration Coordinator


    The University of Adelaide




    February 05, 2024

    Application deadline

    February 19, 2024

    Job type



    Business and Economics,Social Science

    About the employer

    The University of Adelaide (informally Adelaide University) is a public research university located in Adelaide, South Australia. Established in 1874, it is the third-oldest university in Australia. The university's main campus is located on North Terrace in the Adelaide city centre, adjacent to the Art Gallery of South Australia, the South Australian Museum and the State Library of South Australia.

    The university has four campuses, three in South Australia: North Terrace campus in the city, Roseworthy campus at Roseworthy and Waite campus at Urrbrae, and one in Melbourne, Victoria. The university also operates out of other areas such as Thebarton, the National Wine Centre in the Adelaide Park Lands, and in Singapore through the Ngee Ann-Adelaide Education Centre.

    The University of Adelaide is composed of five faculties, with each containing constituent schools. These include the Faculty of Engineering, Computer, and Mathematical Sciences (ECMS), the Faculty of Health and Medical Sciences, the Faculty of Arts, the Faculty of the Professions, and the Faculty of Sciences. It is a member of the Group of Eight and the Association of Commonwealth Universities. The university is also a member of the Sandstone universities, which mostly consist of colonial-era universities within Australia.

    The university is associated with five Nobel laureates, constituting one-third of Australia's total Nobel Laureates, and 110 Rhodes scholars. The university has had a considerable impact on the public life of South Australia, having educated many of the state's leading businesspeople, lawyers, medical professionals and politicians. The university has been associated with many notable achievements and discoveries, such as the discovery and development of penicillin, the development of space exploration, sunscreen, the military tank, Wi-Fi, polymer banknotes and X-ray crystallography, and the study of viticulture and oenology.

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