University of Texas-Rio Grande Valley

University of Texas-Rio Grande Valley


United States

Closing in 6 days

Posting Details

Position Information

Posting Number SRGV6683

Working Title ACADEMIC SCHEDULING ASSOCIATE Number of Vacancies 1 Location Rio Grande Valley Department Registrar FTE 1 FLSA Non-Exempt Scope of Job

To perform a variety of tasks related to academic course scheduling, and event scheduling in academic spaces.

Description of Duties

• Assists with campus-wide academic course scheduling by processing requests for scheduling new classes, making class schedule changes, and cancelling classes. • Assigns classrooms for course sections, academic study/review sessions, as well as, coordinates with other internal constituents to ensure classroom space is available for non-academic activities. • Reviews and approves event requests in academic spaces. • Conducts academic scheduling training sessions and provides support to academic stakeholders. • Reviews weekly error reports to ensure compliance with academic scheduling standards, processes, and policies. • Assists departments with troubleshooting problems related to scheduling and registration. • Advises faculty and staff with regard to scheduling elements such as proper scheduling of contact hours, best scheduling practices, and following established standard class times. • Conducts campus-wide event request training sessions. • Assists with maintaining buildings/room inventory, department contacts, and linked forms in the scheduling software. • Works with facilities coordinators and other non-academic space approvers to review requests. • Provides assistance to the Scheduling Coordinator. • Assists with room assignments for final exam schedules. • Prioritizes work to be performed based on registration deadlines and peak times. • Participates in Commencement. • Performs other related duties in the Office of the Registrar as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Associates Degree, related work experience can be substituted for education on a 1-for-1 basis.

Preferred Education

Bachelor's degree from an accredited university.



Required Experience

Two (2) years of job-related experience.

Preferred Experience

Experience with Banner student information system desirable. Experience with Ad Astra scheduling software.


Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment across the Rio Grande Valley.


Ability to communicate effectively, both orally and in writing, with faculty, staff, and students. Strong organizational skills. Ability to adapt effectively and quickly to changing policies and requirements. Ability to prioritize multiple responsibilities and work in a group.

Physical Capabilities


Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 05/01/2023 Grant Funded Position No If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Social Security Number Gender Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or [email protected].

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

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Posting Supplemental Questions

Required fields are indicated with an asterisk ().

  • Are you now, or previously, employed by The University of Texas System or any of its institutions?
  • Yes - I currently am employed by the UT System or its institutions
  • Yes - I have previously been employed by the UT System or its institutions
  • No - I have never been employed by the UT System or its institutions
  • Are you a current UTRGV employee?
  • Yes
  • No
  • Please select your highest level of completed education.
  • 6th grade education
  • 10th grade education
  • High School Diploma or GED
  • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
  • Bachelors Degree from an accredited university
  • Masters Degree from an accredited university
  • Ph. D. or other terminal degree from an accredited university
  • None of the above
  • Please provide the field of study for your education:
  • (Open Ended Question)

  • Do you meet the minimum requirements for this position?
  • Yes
  • No
  • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years
  • 4 years
  • 5 years
  • 6 years
  • 7 years
  • 8 years
  • 9 years
  • 10 years
  • Over 10 years
  • What is your preferred location?
  • Edinburg
  • Brownsville
  • Applicant Documents

    Required Documents

  • Resume
  • Optional Documents

  • Cover Letter/Letter of Application
  • Curriculum Vitae
  • Unofficial Transcripts
  • Reference Letter 1
  • Reference Letter 2
  • Reference Letter 3
  • Certifications and Licenses
  • Training Certificates
  • Other Document
  • List of 3 References
  • Unofficial Transcripts 2
  • Unofficial Transcripts 3
  • Letter of Interest
  • Unofficial Graduate Transcripts
  • Additional Document
  • Job details




    University of Texas-Rio Grande Valley


    United States


    May 24, 2023

    Application deadline

    June 11, 2023

    Job type



    Education,Social Science