University of Melbourne

University of Melbourne

Academic Programs Officer



Academic Programs Officer

Job no: 0062063 Location: Parkville Role type: Full-time, Fixed-term for 12 months Faculty: Faculty of Medicine, Dentistry and Health Services Department/School: Melbourne School of Psychological Sciences Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super

  • Manage and administer academic programs within the Melbourne School of Psychological Sciences, ensuring smooth coordination and delivery of teaching and learning activities.
  • Drives innovative strategies to optimize academic program management, enhancing teaching and learning experiences for students and the faculty.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
  • About the Role As the Academic Programs Officer at the Melbourne School of Psychological Sciences, you'll play a crucial role in managing and administering academic programs, ensuring a high-quality educational experience for students. Collaborating closely with the Academic Programs Team and reporting to the Academic Programs Manager, you'll oversee day-to-day coordination of teaching and learning activities, facilitate administrative tasks, and foster key relationships within the school and across the university.

    Your responsibilities will include:

  • Provide high level support for academic staff members in relation to teaching matters including liaising with them. Ensure all aspects of subject set-up are completed in a timely and accurate manner.
  • Be responsible for preparing examination board information, and for organising supplementary assessment on the recommendation of Boards of Examiners and coordination Student Progress Committees of the School.
  • Responsibility for examination, special consideration and result processing procedures in line with university policy including the need for confidential management of student records.
  • Provide administrative support on research experience program (REP) and graduate research matters including admissions, enrolments.
  • Who We Are Looking For You will thrive in this role with your demonstrated capacity for effective teamwork, balanced with independent initiative when needed. Your ability to efficiently plan, organize, and manage competing priorities within a dynamic environment will drive positive organisational outcomes. Additionally, your proficiency in liaising and negotiating with a diverse range of stakeholders, both internally and externally, will be invaluable to the role.

    You will also have:

  • Undergraduate qualification in a relevant discipline and or equivalent mix of education and relevant experience.
  • Demonstrated ability to work effectively in a team, as well as independently when required.
  • Effective communication skills, both written and oral including a high degree of attention to detail.
  • Ability to plan and organise efficiently, as well as manage competing priorities within a dynamic environment for the purpose of positive organisational outcomes.
  • For further information regarding responsibilities and requirements, please refer to the attached PD.

    Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

    Your New Team – Melbourne School of Psychological Sciences The Melbourne School of Psychological Sciences, ranked among the top schools of psychology in Australia and globally, offers an unparalleled opportunity to make a profound impact in the field. With a focus on excellence in research and teaching, the School attracts exceptional students and fosters a vibrant community of academic, teaching, and research professionals. Collaborative research links with prestigious institutions and departments further enrich the academic environment.

    What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check outour benefits page!

    About the University of Melbourne We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

    Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected], with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

    Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

    For further information, including our 2023-2027 Indigenous strategy please visit -https: //

    Join Us! If you feel this role is right for you, please apply with the following documents:

  • Cover Letter outlining your interest and experience
  • The responses against the Selection Criteria^ (found in the Position Description)
  • ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to https://

    If you have any questions regarding the recruitment process, please feel free to contact Walid Abdullatif via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

    If you have any particular questions regarding the job please follow the details listed on the Position Description.

    Advertised: 27 Mar 2024 12:05 AM AUS Eastern Daylight Time

    Applications close: 10 Apr 2024 11:55 PM AUS Eastern Standard Time

    Job details


    Academic Programs Officer


    University of Melbourne




    March 27, 2024

    Application deadline

    April 10, 2024

    Job type



    Education,Medicine,Social Science

    About the employer

    When the University of Melbourne was established in 1853, it was a mere cluster of buildings in a large park on the fringe of the city, with four professors and 16 students. The university now sits at the heart of a thriving international city and is consistently ranked among the leading universities in the world and number one in Australia. 

    Over 8,000 academic and professional staff support a vibrant student body of around 65,000, including 30,000 international students from over 130 countries around the world. Four Australian prime ministers and five governors-general have graduated from the University of Melbourne, located in the city dubbed Australia’s “cultural capital”. 

    Indeed, Melbourne is a seven times winner of the Economist’s World’s Most Livable City award, and is a UNESCO City of Literature, as well as the birthplace of Australian rules football and a major center for street art, music, and theatre. 

    Melbourne is known for offering students an experience that’s a lot more than just structured learning. The main Parkville campus is close to transport, cafes, shopping, arts and sports venues and accommodation. 

    Students will find a blistering array of cultural activities on campus here, be it theatre, comedy, film or public lectures, and it’s easy to find people with matching interests by joining one of over 200 affiliated clubs and societies, ranging from Chess Club to Women in Science and Engineering, to the Chocolate Lovers’ Society. Sports enthusiasts are well catered for too, with a 25-metre six-lane heated indoor pool, an athletics track and sports field, and a large strength and fitness gym. 

    The university has 10 residential colleges where most students live, which provide a quick way to build an academic and social network. Each college provides sporting and cultural programs to enrich the academic experience, which is at the center of university life. 

    Degrees at the University of Melbourne stand out for being modelled on those from top institutions overseas. Students spend a year exploring a range of subject areas before choosing a major. They also study subjects outside as well as inside their chosen discipline, giving Melbourne students a breadth of knowledge that sets them apart.

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