University of Oxford

University of Oxford

Academic Events Assistant

United Kingdom

Closing soon

Academic Events Assistant

Grade 4: £25,138 - £28,759 per annum

Permanent, full time

As Academic Events Assistant, you will play a pivotal role in the Academic Events Team, supporting our faculty members in the delivery of a wide range of events, from academic conferences to seminars and research camps. We are seeking a proactive, enthusiastic, and solution-oriented person to provide administrative support for event coordination and serve as the first point of contact for event-related queries.

Key responsibilities:

  • Act as the initial contact point for event queries, directing urgent or complex requests to the Academic Events Coordinator or Manager when necessary.
  • Help arrange speaker visits, schedule seminars and meetings, book catering, handle AV equipment logistics, and coordinate complex travel arrangements for academic staff.
  • Collaborate with faculty, keynote speakers, and staff to compile event information, create event pages on Atrium and the SBS website, draft event invites, and manage event logistics.
  • Coordinate with other School departments (Catering, Reception, IT, Finance, and Facilities teams) to ensure seamless event execution.
  • Provide comprehensive administrative support for financial matters, including purchase orders, expenses claims, and SAP Concur eExpenses.
  • The ideal candidate will have a keen interest in events administration, proven organizational and administrative abilities, meticulous attention to detail, and strong written and oral communication skills. The candidate should also enjoy collaboration with individuals at all levels to ensure high customer and client satisfaction, and have the ability to multitask and meet deadlines.

    Applicants must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https: // www. checks.

    Further information on this role can be found in the job description.

    The Saïd Business School offers very generous benefits, some of which are:

  • Generous holiday allowance of 38 days including bank holidays
  • Hybrid working
  • Membership of the Oxford staff pension scheme
  • Discounted bus travel
  • Subsidised onsite catering
  • Cycle loan scheme
  • Plus, many other University benefits
  • All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

    For further guidance and support, please visit https: // www.

    The closing date for applications is 1 December 2023 at 12.00 noon. Interviews will take place on 8 December 2023.

    Contact Person : Tobias Rooma Vacancy ID : 169289 Contact Phone : Closing Date & Time : 01-Dec-2023 12:00 Pay Scale : STANDARD GRADE 4 Contact Email : [email protected] Salary (£) : £25,138 - £28,759 per annum

    Job details


    Academic Events Assistant


    University of Oxford


    United Kingdom


    November 18, 2023

    Application deadline

    December 01, 2023

    Job type



    Business and Economics

    About the employer

    The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

    There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

    The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

    Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

    Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

    It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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