University of Oxford

University of Oxford

Academic Assistant

Academic Assistant

Kellogg College, Banbury Road, Oxford, OX2 6PN

Contract type: permanent

Hours: Full time

About the role

We have an exciting opportunity to join the Academic Office at Kellogg College as our Academic Assistant.

Your responsibilities will be varied and will include providing administrative support in relation to student records, academic events, website information, and office communications, among other duties. You will play an important role in the smooth running of the Academic Office and helping the Academic Office to achieve its ambition of providing an efficient and friendly service to all College members and visitors.

You will be responsible for supporting the Admissions process by completing designated tasks such as screening applications, issuing offers, responding to offer holders, visa scanning and dealing with requests and distribution of University cards, supporting Scholarships processes including logging applications, responding to enquiries, updating records and liaising with the Assistant Academic Administrator as required.

You will be joining the University of Oxford's most international college, with a unique mix of students: it is the University's leading college for students reading for degrees on a part-time basis and has a strong and vibrant body of full-time students. The College's wider academic community includes members drawn from across the full range of academic disciplines in the University.

About you

You will have a good IT skills including competence in MS Word and Excel, and a willingness to develop new skills, excellent interpersonal and communication skills both written and spoken, with a friendly, confident, professional attitude, and a good understanding of standard administrative procedures with the ability to prioritise effectively, organise time efficiently, and respond flexibly to the demands of the job. You will possess the ability to maintain confidentiality of personal and institutional information. You will have high levels of accuracy and attention to detail and experience of organising and/or delivery of events.

Application Process

If you would like to discuss this role, please contact Human Resources on [email protected].

You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application.

Only applications received before noon 23rd February 2024 can be considered.

Interviews will be held week commencing 4th March 2024.

Committed to equality and valuing diversity

Contact Person : Human Resources Vacancy ID : 170614 Contact Phone : Closing Date & Time : 23-Feb-2024 12:00 Pay Scale : STANDARD GRADE 3 Contact Email : [email protected] Salary (£) : 22681 - 25138

Job details


Academic Assistant


University of Oxford


United Kingdom


February 03, 2024

Application deadline

February 23, 2024

Job type



Education,Social Science

About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

Similar jobs

Recent blogs