University of Oxford

University of Oxford

Academic Administration Officer

Academic Administration Officer

Nuffield Department of Clinical Neurosciences, John Radcliffe Hospital, Headington, Oxford, OX3 9DU

We are looking for an Academic Administration Officer to join the Nuffield Department of Clinical Neurosciences (NDCN). You will be a key member of the Academic Administration Team supporting the administration of NDCN's diverse, world-leading undergraduate teaching and DPhil research programmes of study. You will provide a professional, high-quality, customer-focused service, assisting the team, academics, students and other colleagues in professional support teams by taking primary day to day responsibility for the administration of the module(s) which NDCN contributes to the undergraduate medical degrees, under the supervision of the Academic Administration Manager. In addition, you will support the NDCN Academic Administration Team with graduate administration when required and cross-training with that side of the team will be provided.

Your duties will include liaising with the NDCN Academic Administration Team, Directors of Undergraduate and Postgraduate Education, relevant colleagues at the Dept of Psychiatry and NHS faculty to ensure the smooth running of the administrative and logistical arrangements for teaching delivery and act as first point of contact for undergraduate students and responding directly where appropriate or referring to line manager or other relevant colleagues. You will use initiative to assess and resolve problems/queries from students and staff, or to escalate them where appropriate, manage course materials in digital print form and on Canvas, the University's Virtual Learning Environment, and organising teaching venues and lecturers for programmed teaching activities and organise end-of-rotation assessments and student skills sign-off through other methods throughout each rotation.

You must support data gathering and reporting across undergraduate courses within the Department (e.g. teaching feedback forms/surveys), keep up to date with and disseminate information relating to student regulations and policies, reviewing and adapting policy and practice in response, maintain files on shared drive according to agreed team process and maintain the Standard Operating Procedures (SOPs)/role manual for the team.

It is essential to have English and Maths at GCSE pass level, ability to communicate verbally and in writing, experience with prioritising varied workloads working within deadlines and ability to work on own initiative. It is desirable to have experience of the higher education sector and previous administrative experience providing a high level of customer service.

There is the potential for hybrid working.

Please see the below 'Job Description' for further details on the responsibilities and selection criteria, as well as further information about the university and how to apply.

The post is full time and permanent.

Only applications received before 12.00 midday on the 16th February will be considered.

Interviews will be held as soon as possible thereafter.

Contact Person : NDCN HR Recruitment Vacancy ID : 170852 Contact Phone : Closing Date & Time : 16-Feb-2024 12:00 Pay Scale : STANDARD GRADE 5 Contact Email : [email protected] Salary (£) : £28,759 - £33,966 per annum

Job details


Academic Administration Officer


University of Oxford


United Kingdom


February 06, 2024

Application deadline

February 16, 2024

Job type




About the employer

The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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