University of Oxford

University of Oxford

Academic Administration Manager

United Kingdom

Closing soon

Academic Administration Manager

Nuffield Department of Clinical Neurosciences (NDCN), John Radcliffe Hospital, Headington, Oxford, OX3 9DU

We are looking for an experienced Academic Administration Manager to join the Nuffield Department of Clinical Neurosciences' Academic Administration Team. The team provides support to over 180 DPhil students and to the delivery of parts of the world class Medical School's programme, particularly the Year 5 Brain and Behaviour module.

The Academic Administration Manager is a team leader role thus is key to the overall management of NDCN's administrative and academic operations, contributing to the development of strategy, policies and procedures, and is instrumental in maintaining a good working relationship with internal and external stakeholders, including the Medical Sciences Division. Reporting to the Head of Administration and Finance, working closely with the Director of Graduate Studies, Director of Clinical Neurosciences Undergraduate Education and other Course Directors and their administrative teams across the Clinical School, lecturers, students, senior leaders in NDCN and colleagues from other professional support teams.

You will be responsible for the team of Academic Administration Officers who focus on undergraduate and graduate activities. Leading the team, you will be an experienced manager, knowledgeable in your field, professional, and service-focused with the ability to support the development of team members. Faced with varying and competing demands you will be organised, flexible, with the ability to communicate effectively, delegate and re-prioritise.

You will ensure teaching provision and support for academic-related matters maintains its high quality while facilitating strategic changes to existing provision or the development of new education-related activities or opportunities. Having regular contact with prospective and current students and staff means that you will have to provide information, advice and guidance, including on pastoral matters; consequently, you will have good interpersonal skills, exercising tact and discretion when dealing with confidential matters.

Essential Criteria

  • Educated to a degree standard or equivalent combination of training and experience.
  • Proven significant experience in academic administration in a higher education environment.
  • Staff management experience and the ability to motivate others.
  • Excellent interpersonal and written and oral communication skills with the ability to build and maintain relationships with internal and external stakeholders at all levels.
  • Ability to organise work time efficiently and handle competing priorities to deliver results to a required high standard and to deadlines.
  • Strong IT skills with working knowledge of MS office including Word and Excel.
  • Problem solving skills with the ability to resolve sensitive issues and exercise tact and discretion.
  • Excellent numerical skills with the ability to manage financial matters and manipulate and present data using spreadsheets.
  • Desirable Criteria

  • Knowledge of policies and frameworks governing post graduate taught courses in the University of Oxford.
  • Understanding of medical education.
  • Hybrid working available, minimum 3 days per week in office (ideally Monday, Wednesday, Friday to fit with teaching patterns, with some flexibility where required).

    Please see the below 'Job Description' for further details on the project, responsibilities, and selection criteria, as well as further information about the university and how to apply.

    This post is full-time and Permanent (flexibility for part-time, minimum 0.8 FTE).

    Only applications received before 12:00 midday on 31st May 2024 will be considered.

    Interviews will be held on Friday 14th of June.

    Contact Person : NDCN HR Recruitment Vacancy ID : 172610 Contact Phone : Closing Date & Time : 31-May-2024 12:00 Pay Scale : STANDARD GRADE 8 Contact Email : [email protected] Salary (£) : £45,585 - £54,395 per annum (discretionary range to £59,421)

    Job details


    Academic Administration Manager


    University of Oxford


    United Kingdom


    May 04, 2024

    Application deadline

    May 31, 2024

    Job type




    About the employer

    The University of Oxford is the oldest university in the English-speaking world, and is actually so ancient that its founding date is unknown – though it is thought that teaching took place there as early as the 11th century. It’s located in and around the medieval city center of Oxford, dubbed “the dreaming city of spires” by the 19th century poet Matthew Arnold, and comprises 44 colleges and halls as well as the largest library system in the UK. 

    There are 22,000 students at Oxford in total, around half of whom are undergraduates, while 40 per cent are international students. A quarter of the city of Oxford’s residents are students, giving the city the youngest population in the UK. 

    The University of Oxford does not have a main campus, its buildings and facilities instead being scattered around the medieval city center. Its colleges each have a distinctive character and traditions often dating back centuries. Colleges are self-governing institutions to which students usually apply directly. There are four academic divisions within Oxford University: Humanities, Mathematical, Physical and Life Sciences; Medical Sciences; and Social Sciences. The university’s particular strength is the sciences, and it is ranked number one in the world for medicine.

    Oxford is a youthful and cosmopolitan city with plenty to see and do. There are dozens of historic and iconic buildings, including the Bodleian Libraries, Ashmolean Museum, Sheldonian Theatre, the cathedral, and the colleges themselves.  Students can choose to spend their time studying or avail themselves of the many extracurricular activities available. There’s a strong musical life at Oxford, with clubs and societies spanning all genres, from jazz, through to classical and folk. Oxford is also ranked highly for sport, with its top rowers taking part every year in the world-famous boat race with the University of Cambridge on the River Thames. Drama lovers are also well catered for, with one of the largest and most vibrant university drama scenes in the country.

    Oxford has an alumni network of over 250,000 individuals, including more than 120 Olympic medalists, 26 Nobel Prize winners, seven poets laureate, and over 30 modern world leaders (including Bill Clinton, Aung San Suu Kyi, Indira Ghandi and 26 UK Prime Ministers). 

    It has a friendly rivalry with Cambridge for the title of best university in the UK and is regularly ranked as being one of the top three universities in the world. Notable Oxford thinkers and scientists include Tim Berners-Lee, Stephen Hawking and Richard Dawkins.

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