Position Details

Position Information

Announcement Number STAFF - VA - 23345

For questions regarding this position, please contact:

Todd Kesner 406-994-6816 or [email protected] .

Classification Title Admin Assoc IV Working Title 4-H Youth Development Business Operations Manager Brief Position Overview

This position offers program, financial, and administrative support for the Montana 4-H Center for Youth Development and works cooperatively with the 4-H Foundation.

Position Number 4M0348 Department Extension 4-H Division Extension Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $20.490-$25.610 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

Montana 4-H is the youth development program of Montana State University Extension and is the largest, out-of-school youth development program in the state, reaching about 20,000 youth in all counties and reservations each year. In 4-H, youth learn skills that last a lifetime! 4-H offers more than 200 different projects and learning experiences that actively engage while having fun. 4-H projects rely on trained adult volunteers who work with youth as a partner and resource for learning. There are opportunities, from learning how to cook or sew to raising an animal, camping, science, technology and everything in between. 4-H offers youth a wide range of choices and opportunities.

Duties and Responsibilities

Complete all support tasks related to the financial and administrative operations of the 4-H Center including grants and contracts.

Provide administrative support to the 4-H Director, Specialists and Associate Specialists within 4-H Youth Development.

Work with the 4-H Foundation Business Operations Manager on combined projects

Manage financial responsibilities, provide reports from appropriate systems as needed, and interpret and follow up as needed.

Invoice counties, individuals, and others as requested by staff, process deposit slips for all cash and checks received.

Manage office inventory and take initiative to work with staff in refining processes and improving efficiency.

Complete all support tasks related to programming conducted by the 4-H Center.

Take ownership of 4-H newsletter and be responsible for 4-H website inquires.

Process volunteer background checks, report problems and follow-up with counties in collaboration with the 4-H Volunteer Specialist.

Serve as a technical and program resource to counties in using the statewide 4-H Online enrollment program. Collect county data and complete statewide enrollment report.

Participate in training and learn how to operate and use new 4-H Online enrollment program options.

Issue reminders and collect year end financial summaries from counties and file appropriately.

File required IRS documentation yearly and work with the IRS to resolve filing issues for counties.

Required Qualifications – Experience, Education, Knowledge & Skills

Progressively responsible administrative, business office management and operations experience.

Experience performing cost analyses of projects, and monitoring budget allocations.

Demonstrated experience organizing and managing events, prioritizing multiple work assignments, meeting deadlines and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.

Proficient computer skills and ability to utilize a wide range of technology.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Experience in a 4-H Extension program.

Knowledge of organizational policies and procedures.

Experience creating publications and marketing materials, including formatting, printing and other basic computer graphic design.

The Successful Candidate Will

Have the ability to work with a diverse audience, including the general public (including children), faculty, staff and administrators.

Have excellent verbal communication skills, be team-oriented and have a self-directed work ethic.

Communicate positively and effectively with the public in person, through email, and over the phone; establish and maintain effective working relations with co-workers and the public.

Exercise good judgment and self-motivation; and represent 4-H and MSU Extension to others in a professional and courteous manner.

Have demonstrated ability to work independently with minimal supervision.

Position Special Requirements/Additional Information

In addition to regular daytime office hours, this position requires occasional night and weekend work.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

Moving educational equipment and required paperwork, etc., for conferences and workshops.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies

Desired Start Date Position End Date (if temporary) Open Date Close Date Applications will be:

Screening of applications will begin on May 26, 2023 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.

MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https: // www. montana.edu/hr/recruitment/dualcareer.html

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk ().